Program: GAAAP

Positions Available for 2017-2018

Graduate Student Director/RROC Representative

As the Graduate Student Director, you will have oversight of GAAAP. Oversight will include communication with GAAAP staff, including staff team meetings and individual meetings with staff members. You will also help plan and facilitate the SRRC Staff training as well as attend training for all student directors. Your administrative role will entail overseeing GAAAP’s budget as well as compiling GAAAP’s quarterly request proposal and end of the year report. In addition to your role in GAAAP, you will serve as a liaison between the SRRC and Graduate Studies and participate in various campus committees/organizations that address graduate student needs.  You will work on assessing the needs of underrepresented graduate students and support various graduate retention initiatives.

As Recruitment and Retention Organizing Committee (RROC) representative you form part of the governing board of the Student Recruitment & Retention Center. You will have one vote. Many of the logistical parts of the SRRC are decided in RROC such as the hours of operation, wages, staff meetings, etc. Moreover, you are responsible (along with other RROC members) to allocate 3/4th of a million dollars to wages, components, building logics etc. You are also responsible for programming under one of the 7 positions in RROC.

The Graduate Student Director will have the tasks of:

Staff Development

  • Providing holistic personal support for all GAAAP coordinators
  • Facilitating one-on-ones with project coordinators
  • Facilitating GAAAP's staff meetings

Program Assessment

  • Reviewing Collective's proposals to ensure the accuracy of funding requests and alignment with SRRC values
  • Evaluating projects and progress
  • Evaluating staff (360 evaluations)

Management (Staff cohesion and sustainability)

  • Making sure all programs align with SRRC values and funding proposals throughout the school year
  • Promoting transparency between RROC and the SRRC
  • Assisting in the planning and organization of various GAAAP events/activities
  • Attending SD meetings to discuss various SRRC topics
  • Attending weekly meeting with Operations Director
  • Keep the program organized (i.e add events to the calendar, update budgets, and be involved in all ongoing and possible projects).
  • Responsible for reviewing all of the program’s logistics such as purchase requests
  • Processing the orders after events & turning 
  • Making room reservations for all events, and supporting staff projects (VIP orientation, Staff/Intern Bonding)
  • Serve as an active core member of the Graduate Ally Coalition

The Recruitment and Retention Organizing Committee (RROC) is the decision-making body of the Student Recruitment & Retention Center. As a RROC representative, the Student Director forms part of this governing board and holds voting privileges. RROC has oversight for all SRRC finances, SRRC operations and recruitment/retention initiatives. Furthermore, RROC provides advocacy surrounding issues of educational equality.

A RROC representative will be responsible for:

  • Allocating funding to support SRRC initiatives
  • Coordinating hours of operation and building logistics
  • Planning monthly staff in-service
  • Maintaining and promoting a welcoming, inclusive environment for the overall SRRC
  • Creating awareness to the general public of issues pertaining to your respective community

Each RROC Representative will have accompanying responsibilities for one of the follow specific RROC roles:

  • Board Chair
  • Campus Community Advocacy Chair
  • Policy Chair
  • Financial Chair
  • Secretary
  • Recruitment Chair
  • Retention Chair

Pathway to Graduate School Coordinator

As the Pathway to Graduate School Coordinator, your job is to contact and build relationships with professional and graduate schools, undergraduate resource departments, faculty, staff, and organizations on campus. You will create programs and workshops about graduate school and professional school that are aimed at undergraduate students from historically underrepresented, low-income, or educationally disadvantaged communities that have been affected by the passing of Prop 209 in California. You will also collaborate with other communities, organizations, departments, and professional schools on campus in your efforts to broaden your reach and impact of our targeted communities. You will also be responsible for distributing information (pamphlets, contact lists, etc.) about resources on and off campus to promote graduate or professional school admission. 

Annual programming and responsibilities include (but are not limited to):

  • Working closely with the Community Advisor for Retention and the GAAAP Student Director to:Work closely with Student Director to create and review Graduate School GuideDiversity Pathway to Graduate School Conference (fall quarter)
    • Establish partnerships with community programs 
    • Seek support and resources
  • Pathway to Graduate School Events:
    • African Diaspora PTGS (working with ACE & Black Graduate Professional Student Association)
    • Latinx PTGS  (working with YK & Latino/a Graduate Student Association)
    • LGBTQIA PTGS (working with LGBTQIA Resource Center)
    • Native PTGS (working with AIRR & NASU)
    • Pilipinx PTGS (working Bridge)
    • Southeast East Asian PTGS (working SAFE & Asian Pacific Islander Graduate Student Association
    • Transfer PTGS (working with Collective & Transfer Center)
    • Undocumented PTGS (working AB540 & Undocumented Student Center)
  • Undergraduate Symposiums
    • Vet
    • Law
    • Med
  • Professional Development SeminarsGAAAP Volunteer Intern Program
    • Undergraduate Research
    • Personal Statements
    • Statement of Purpose
    • Resume/CV

MENTOR Coordinator

The MENTOR Coordinator is responsible for bridging the gap between the undergraduate and graduate community through a mentorship program called MENTOR (Mentor, Empower, Navigate, Teach, Orient, Retain).

The coordinator will create programs and workshops about graduate school and professional school that are aimed at undergraduate students from historically underrepresented, low-income, or educationally disadvantaged communities that have been affected by the passing of Prop 209 in California. The coordinator will collaborate with other communities, organizations, departments, and professional schools on campus in your efforts to broaden the reach and impact of our targeted communities. The coordinator will also be responsible for distributing information (pamphlets, contact lists, etc.) about resources on and off campus to promote graduate or professional school admission. Lastly, the coordinator will be the lead on GAAAP’s volunteers and interns. 

  • Working closely with the Community Advisor for Retention and the GAAAP Student Director to:
    • Establish partnerships with campus resources and graduate student associations or services
    • Seek support and resources
  • Work closely with Student Director to create and update guidelines for the MENTOR program and guide
  • Oversees and coordinate MENTOR program with a minimum of 50 pairs (1 undergrad to 1 graduate) plus supportive programming
  • Oversees and coordinate program with a minimum of 15 pairs (1 incoming graduate student to 1 seasoned graduate student) plus supportive programming
  • Provides guidance to mentors and mentees to ensure that both have an enriching mentoring experience
  • Organizes orientation sessions that outline goals, procedures and current events
  • Oversees and assists with participant screening, training, matching, support, supervision, recognition and closure activities
  • Plans and promotes the kickoff event for all participants
  • Hosts initial and ongoing support and training sessions for mentors and mentees
  • Creates and oversees implementation of ongoing marketing and MENTOR recruitment plans
  • Communicates with Student Director on a weekly basis
  • Maintains a bi-monthly MENTOR newsletter
  • Implements 1 major event and 2 minor events per quarter
  • Takes the lead on the GAAAP’s volunteers and interns
    • Recruitment
    • Selection
    • Training
    • Supervision

Graduate Student Retention Coordinator

As the Project Coordinator, your job is to contact and build relationships with professional and graduate schools, departments, faculty, staff, and organizations on campus. You will create programs and workshops that are aimed at retaining graduate students from historically underrepresented, low-income, or educationally disadvantaged communities that have been affected by the passing of Prop 209 in California. You will collaborate with other organizations, departments, and professional schools on campus in your efforts to broaden your reach and impact of our targeted communities. You will also be responsible for distributing information (pamphlets, contact lists, etc.) about resources on and off campus to help retain graduate students on campus. Lastly, your position will support the Pathway to Graduate School Coordinator for bridging the gap between the undergraduate and graduate community through a mentorship program.


Annual programming and responsibilities include (but are not limited to):

  • Working closely with the Community Advisor for Retention and the GAAAP Student Director to:
    • Establish partnerships with campus resources and graduate student associations or services
    • Seek support and resources
  • Bodega Bay Writing Retreat (winter quarter)
  • Maintaining Relationship with University Writing Program to coordinate:
    • Writing Space
    • Writing Fellow’s Office Hours
    • Mini Writing Retreats
    • Writing Circle
  • Graduation Community Celebration (spring quarter with GAC)
  • Graduate Student Of Color Mixers and Potlucks
  • Graduate Student of Color Leadership Retreat
  • Organize facilitated dialogues about issues impacting the graduate student intersection of identities 
  • Developing programming in accordance to the SRRC 8 holistic initiatives

All staff will be responsible for:

  • Evaluating their respective programs on a regular basis and creating evaluations for their participants
  • Attend weekly staff meetings and SRRC In-Service, weekly or bi-weekly one-on-ones with your student director, and any meeting depending on your position
  • Professionally represent GAAAP and the SRRC, as well as be able to articulate the mission and goals of both GAAAP and the SRRC
  • Maintaining consistent communication/correspondence with partners/collaborators as it pertains to your position and programming efforts
  • Write a budget proposal for your position’s projects
  • Maintain a 2.5 cumulative GPA and full-time student status
  • Coordinate programming that effectively recruits and/or retains graduate student community
  • Work with students to holistically address their needs
  • Coordinate intern and volunteer projects in order to provide them with a valuable experience
  • Create a budget and proposal for your initiative. Programming for your respective position must be catered to Graduate Students
  • Must commit to at least one hour of front desk shift per week, each quarter
Note: All position descriptions are subject to change.
Back to SRRC Hiring

Important Hiring Information

  • Applications DUE Friday, February 3
  • Interviews will be held between 2/6-2/28
  • Returning Staff Application HERE
  • New Staff Application HERE