GAAAP Hiring

Graduate Student Director/RROC Representative

The Graduate Student Director will have oversight of GAAAP which includes communication with GAAAP staff, overseeing GAAAP budget and proposal request, and compiling an end of year report. They will also help plan and facilitate the SRRC staff training as well as attend training for all student directors.

In addition, they will serve as a liaison between the SRRC and various campus committees/organizations that address graduate student needs which includes, but is not limited to Graduate Studies.  They will work on assessing the needs of underrepresented graduate students and support various graduate retention initiatives.

GAAAP Student Director may be required to facilitate programming related to graduate student retention as needed (examples include and are not limited to: Annual Writing Retreat, Writing Across the Curriculum Writing Retreats, Quarterly Graduate Students of Color Mixers).

GAAAP Student Director will have the tasks of:

Staff Development

  • Providing holistic support, supervision and programmatic guidance for all GAAAP coordinators.

  • Facilitating one-on-ones with coordinators.

  • Facilitating GAAAP staff meetings.

Program Assessment

  • Reviewing GAAAP proposals to ensure the accuracy of funding requests and alignment with SRRC values.

  • Evaluating projects and progress.

  • Evaluating staff (360 evaluations).

Management (Staff cohesion and sustainability)

  • Assisting in the planning and organization of various GAAAP events/activities.

  • Attending Student Director meetings to discuss various SRRC topics.

  • Attending weekly meetings with SRRC Career Staff.

  • Developing and implementing quarterly staff retreats, including a transition retreat.

  • Assisting GAAAP staff as needed.

  • Serving as an active core member of the Graduate Ally Coalition.

The Recruitment and Retention Organizing Committee (RROC) is the decision-making body of the Student Recruitment & Retention Center. As a RROC representative, the Student Director forms part of this governing board and holds voting privileges. RROC has oversight for all SRRC finances, SRRC operations and recruitment/retention initiatives. Furthermore, RROC provides advocacy surrounding issues of educational equity.

A RROC representative will be responsible for:

  • Promoting transparency between RROC and the SRRC staff.

  • Attending weekly RROC Board meetings to represent the Graduate Student of Color community.

  • Providing the graduate student community with updates from the RROC Board.

  • Allocating funding to support SRRC Initiatives.

  • Planning monthly staff in-service.

  • Maintaining and promoting a welcoming, inclusive environment for the overall SRRC.

  • Creating awareness to the general public of issues pertaining to your respective community.

Each RROC Representative will have accompanying responsibilities for one of the follow specific RROC roles:

  • Board Chair

  • Campus Community Advocacy Chair

  • Policy Chair

  • Financial Chair

  • Secretary

  • Recruitment Chair

  • Retention Chair

Pathway to Graduate School Coordinator

The Pathway to Graduate School Coordinator is responsible for developing, coordinating, and implementing programs and workshops about graduate and professional school that are aimed at undergraduate students from historically underrepresented, educationally disadvantaged, and low-income communities that have been affected by Prop 209.

The Pathway to Graduate School Coordinator will be responsible for:

  • Working closely with the GAAAP Student Director and Community Advisor for Retention to:

    • Establish partnerships with community programs.

    • Establish partnerships with campus departments and graduate programs.

    • Seek support and resources.

  • Reviewing and editing the Pathway to Graduate School Toolkit with the GAAAP Student Director.

  • Creating and sustaining positive working relationships with graduate schools, professional schools, undergraduate resource departments, faculty, staff, and organizations on campus.

  • Developing, coordinating, implementing, and facilitating Pathway to Graduate School (PTGS) events in partnership with SRRC Community Programs and/or UC Davis departments (examples include and are not limited to the African Diaspora PTGS, Latinx PTGS, LGBTQIA PTGS, Southeast Asian PTGS, Pilipinx PTGS, Native PTGS, and Undocumented PTGS).

  • Developing, coordinating, implementing, and facilitating Undergraduate Symposiums in areas of Vet Med, Law, and Pre-Med.

  • Developing & coordinating professional development seminars in areas of research, personal statements for graduate school, resumes/CV, etc.

Additionally, the Pathway to Graduate School Coordinator will:

  • Work closely with the MENTOR Coordinator to develop large-scale events which bridge the gap between undergraduate and graduate students.

  • Serve as a core member of the SRRC’s Retention Committee.

MENTOR Coordinator

The MENTOR Coordinator is responsible for bridging the gap between the undergraduate and graduate community through a mentorship program called MENTOR (Mentor, Empower, Navigate, Teach, Orient, Retain). The coordinator will create programs and workshops about graduate school and professional school that are aimed at undergraduate students from historically underrepresented, low-income, or educationally disadvantaged communities that have been affected by the passing of Prop 209 in California. Lastly, the coordinator will be the lead on GAAAP’s Volunteer & Internship Program.

The MENTOR Coordinator will be responsible for:

  • Working closely with the GAAAP Student Director and the Community Advisor for Retention to:

    • Establish partnerships with campus resources and graduate student services.

    • Seek support and resources.

  • Creating and updating guidelines for the MENTOR program and applications.

  • Overseeing, coordinating, and implementing MENTOR program for undergraduate and graduate students, including developing workshops for mentors/mentees’ personal and academic success.

  • Providing guidance to mentors & mentees to ensure that both are having an enriching experience.

  • Maintaining a bi-monthly MENTOR newsletter for all program participants.

  • Organizing and implementing the Volunteer and Internship Program.

Additionally, the MENTOR Coordinator will:

  • Work closely with the Pathway to Graduate School Coordinator to develop large-scale events which bridge the gap between undergraduate and graduate students.

  • Serve as a core member of the SRRC’s Retention Committee.

Graduate Student Retention Coordinator

The Special Events Coordinator aims to help graduate students understand how practitioners of seemingly disparate fields work together towards a common goal by coordinating an interdisciplinary symposium related to an interest of GAAAP’s staff, which also addresses educational equity. Ideally, participants will be able to broadly contextualize their work and meet graduate students with similar interest from across disciplines.

The Special Events Coordinator will be responsible for:

  • Working closely with the GAAAP Student Director to develop, coordinate, and implement the symposium (i.e. weekly or biweekly 1 on 1 meetings).

  • Organizing a networking event for up to 50 graduate students with 10 academic and industry professional of a particular topic.

  • Creating and sustaining positive working relationships with graduate schools, professional schools, undergraduate resource departments, faculty, staff, and organizations on campus.

  • Supporting the MENTOR Coordinator and Pathway to Graduate School Coordinator with activities.

All staff will be responsible for:

  • Attending SRRC Spring Class and SRRC Summer Formation.

  • Attending quarterly GAAAP Staff Retreats.

  • Attending weekly staff meetings, weekly or bi-weekly one-on-ones with your student director AND the Community Advisor, SRRC In Service, and any meeting depending on your position.

  • Creating a budget and proposal for each activity/event or strategy.

  • Ensuring that activities/events are catered to serve historically underrepresented, educationally disadvantaged, and low-income undergraduate students interested in graduate school, or graduate students.

  • Evaluating respective programs on a regular basis and gathering feedback from participants.

  • Representing GAAAP and the SRRC professionally, as well as being able to articulate the mission and goals of both GAAAP and the SRRC to staff, faculty, students, and other audiences.

  • Advocating and upholding the values of GAAAP and the SRRC throughout all programs.

  • Coordinating intern and volunteer projects in order to provide them with a valuable experience.

  • Maintaining a 2.5 cumulative GPA and full-time student status.

  • Supporting major community events.

  • Maintaining consistent communication/correspondence with partners/collaborators as it pertains to programming efforts.

  • Logistical task management such as scheduling meetings, reserving campus venues and vehicles, and keeping track of your respective budget throughout the year.

  • Submitting Purchase Requests and reconciling expenses.

  • Assisting GAAAP Staff as needed.

Note: All position descriptions are subject to change.